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Executive Assistant

What we’re looking for:

The Executive Assistant will provide administrative, executive, and organizational and personal support to one of our Founding Partners who runs Company Operations & Corporate Development for Superfly. Our ideal candidate has at least 2 to 5 years of administrative executive support experience, is extremely detail oriented, organized, and has an infectious positive attitude. We are looking for someone who will excel in the role of Executive Assistant with the desire to provide exceptional support at the highest level.

Here’s what you’ll do:

  • Manage the partner’s dynamic business and personal calendars including meeting planning, conferences, and video conferences to prioritize appointments and maximize partner’s time; anticipate and resolve any potential scheduling conflicts
  • Maximize the efficiency of founder’s time by reading, researching, and routing correspondence; drafting emails and documents; collecting and analyzing information; initiating communications
  • Anticipate and provide professional and personal support needs proactively such as submitting expense reports, time sheets and handling all administrative duties
  • Manage all travel including flights, lodging and car rentals
  • Prepare research, briefings and decks for meetings and calls
  • Attend meetings, take notes, and manage documentation and execution of action items for all meetings and conference calls
  • Assist in managing clients, partners and other business contacts
  • Coordinate and organize team meetings and events
  • Assist with some personal and family scheduling and communications as needed
  • Manage onsite event needs for the founder, his guests, and colleagues including flights, lodging, car rentals, reservations and credentials
  • Manage, setup and maintain technologies such as cell phone and computer
  • Travel to special events as needed
  • Conduct research on special projects as needed

Your Strengths include:

  • Impeccable organization, planning, and time management
  • Able to take direction and prioritize while juggling multiple projects in a fast-paced, deadline-driven environment
  • Proactive, resourceful, and takes initiative - you get stuff done!
  • Excellent written and oral communication skills
  • Expert in the art of communication within all levels of Superfly, top level executives, and beyond
  • Ability to prioritize and communicate relevant time-sensitive information
  • Sensitivity and discretion around confidential projects and information
  • Flexibility and composure under pressure
  • Learning on the fly- naturally curious, versatile learner, open to change, and knows when to ask for direction
  • Technical horsepower- we’re talking Word, Excel, PowerPoint and Google Apps for business
  • You thrive in and contribute to a positive, collaborative and fun work environment

Your experience:

  • 2-5 years previous experience working in an executive assistant capacity, preferably in the Entertainment, Media, or Creative industries
  • Bachelor’s degree, preferably in business administration or similar area of study

Why work at Superfly:

We are idea evolvers, people lovers, music nerds and passionate humans who are constantly striving to enhance our industry leading-work.  We have fun taking work seriously. We offer a comprehensive benefits package: we provide flexible paid time off, contribute a majority percentage toward employee medical benefits, cover 100% of dental, vision, and long-term disability premiums, and allow employees to opt into a flexible spending account, voluntary life insurance, commuter benefits, a retirement plan, and lots of other amazing benefits and perks.

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